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Don’t Scare or Ghost Your Clients: A Look at Your Brewing Communication Plans

two ghosts in front of a brick wall

Boo! As ghosts and ghouls roam our streets this spooky season, businesses face another fear: alienating their clients with poor communication. As you brew your communications strategy, remember that the perfect potion requires balance. It’s vital to stay on your clients’ radar without overwhelming them. Let’s unravel the complexities of this challenge and explore effective strategies to address it.

The Haunting Effect: Scaring Your Clients

It can be easy to spook clients unintentionally with misdirected communication strategies. Just as a creaky door or unexpected shadow can startle us in the real world, certain digital practices can have a similar off-putting effect on audiences. It’s not just about the frequency of messages but the quality and relevance of what’s being communicated. Digital communication missteps that could send shivers down your clients’ spine include:

  • Bombarding them with excessive or irrelevant information
  • Overloading messages with graphics, making them tedious to scroll through or challenging to read
  • Using jargon or complex language that’s hard for the average client to understand

The consequences of this strategy can have lasting effects. Treading down this haunted path could lead to:

Decreased engagement: Clients might begin to ignore your messages or even mark them as spam.

Brand reputation damage: Excessive, poorly targeted communications could paint your brand as overzealous, pushy, or insensitive.

Loss of trust: Overcommunication lacking value can quickly erode the trust you’ve built with your clients.

Every digital touchpoint is an opportunity to shape and reinforce your clients’ perceptions. By persistently presenting positive, insightful, and transparent messages while avoiding overwhelming or ambiguous content, you can strengthen client relationships, amplify brand loyalty, and nurture trust. Next, we will share a few tried-and-tested strategies that ensure your communications remain inviting and effective.

How to Avoid Scaring Your Clients

As you evaluate your upcoming communication plans, keep these tips in mind:

  • Deliver valuable insights – Audiences want to feel engaged with your content. Tailoring your content, like segmenting and personalizing your email list, ensures you address your audience’s specific needs and interests, helping to boost open rates, click-through rates, and revenue.
  • Calibrate communication frequency – Data shows that 69% of email subscribers unsubscribe because the organization sends too many emails. Consider the size of your email list and the type of content you’re sharing to find the ideal frequency. Learn more about how many emails are too many in this article.
  • Design with purpose – Always prioritize the user’s intent when creating digital content. Ensure your messages load quickly, are visually striking, and adapt seamlessly to all devices for optimal viewing and engagement. A compelling headline can ignite curiosity, evoke emotion, or emphasize a distinct benefit, drawing readers further into your content.
  • Be concise – When communicating with your audience, brevity is key. Messages should be direct to ensure your audience isn’t overwhelmed or lost in a sea of words. We often recommend 75 words or less for emails, allowing the perfect length to convey your core message without overwhelming or boring the reader.
  • Choose clarity – Navigating confusing content can be as daunting as finding your way out of a haunted maze. Start by ensuring your digital communications resonate in your audience’s language. Clear calls-to-action (CTAs) are essential to guide them seamlessly to the next step. Whether it’s a P.S. in an email, a swipe-up link on Instagram, or a “Learn More” button on Facebook, CTAs, coupled with enticing offers, are pivotal for directing your audience toward the desired action.

The Phantom Phenomenon: Ghosting Your Clients

While avoiding scary communication is critical, it’s equally important not to become inconspicuous and barely noticed by your clients. Under-communicating or fading into silence makes clients feel as overlooked as a lonely pumpkin on a deserted porch. Digital communication practices that can leave your clients feeling abandoned in the shadows include:

  • Ignoring client inquiries or feedback
  • Sending email newsletters or updates too infrequently – or never
  • Overlooking or bypassing opportunities to connect with your audience via email marketing or social media

When clients feel out of the loop, it could have drastic effects on your bottom line, resulting in:

  • Reduced client retention: A forgotten client is likelier to move on to competitors.
  • Missed opportunities: Without regular communication, you might miss chances to engage, upsell, or get referrals.
  • Brand image deterioration: Clients may perceive your brand as unreliable or indifferent.

Regular communication with your audience builds trust, rapport, and your bottom line. Connecting and responding to their needs can foster loyalty and enhance engagement. Next, we’ll show you a few of our favorite anti-ghosting tips that can help maintain a consistent and meaningful relationship with your clients.

How to Avoid Ghosting Your Clients

Consider these vital tips in your communication plans to avoid becoming a corporate phantom:

  • Offer prompt responses: Like a vigilant night watchman during Halloween, always be on the lookout and respond swiftly to client inquiries via email or social media.
  • Deliver consistent communication: Schedule regular updates, newsletters, or check-ins to keep your brand top-of-mind. We recommend that most B2B companies send 3-4 emails per week. However, fewer might be more appropriate if you have a small list.
  • Engage on social media: Active engagement on various platforms assures clients that you’re present and attentive.

When you’re plotting your digital communications strategy, it’s much like setting the stage for a legendary ghost story. Aim to captivate your audience without overwhelming them, and never leave them in suspenseful silence. Crafting the right balance between intrigue and information will leave your clients enchanted and eager for more.

Now that you’re equipped with these bewitching best practices, it’s time to cast your spell. As you concoct your next communication strategy, remember the power of balance in connecting with audiences. Ready to weave magic into your digital outreach? Contact us, and let’s brew some captivating campaigns together.

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